Code of Conduct


Download Here; Code of Conduct.pdf


Introduction

How to use this code of conduct.


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  • This     applies to all employees, managers and executives, trustees and any     other individual associated with BTS.

        
  • This     code also applies to all contractors hired by BTS.


Ethical Principles and Core Values

The purpose of the Charity is to offer a range of psycho-social, legal, peer and personal safety support interventions to women, men and families who have experienced or are experiencing any form of domestic abuse, including sexual, physical, control, coersion, stalking and harassment amongst other types of abuse. Education and Information sharing on types of abuse for prevention purposes and ongoing fundraising to support ongoing activities listed in the constitution. 


We value highly the following and actively encourage these values;


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  • Honesty          

        
  • Integrity          

        
  • Trustworthiness          

        
  • Courage          

        
  • Respect     for others

        
  • Responsibility

        
  • Accountability          

        
  • Obedience     to the law      

        
  • Empathy          

        
  • Teamwork          

        
  • Commitment     to the code


Decision Making and the Code of Conduct

The handling and recording of incidents and concerns within BTS includes the Ethical decision making processes below and guidance from trustees, management and the CEO;


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  • Is     it legal?      

        
  • Does     it comply with the code?      

        
  • Does     it reflect our company values and ethics?      

        
  • Does     it respect the rights of others?      

        
  • If     you are unsure about any of the answers, ask.


Reporting/Speaking up & Welfare/Discipline and Whistleblowing

The company encourages all employees to ask questions and raise issues without fear of retaliation and is committed to treating reports seriously and investigating them thoroughly.

Employees must report suspected unethical, illegal or suspicious behavior immediately. The company does not tolerate retaliation against anyone who makes a good faith report of suspected misconduct or otherwise assists with an investigation or audit.

To report a concern:

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  • Talk     to your manager

        
  • Contact     Joanna Hinchcliffe by email

        
  • Contact     the trustees by email or post to the company address

        
  • Make     a confidential and/or anonymous report online using the company     website

No Retaliation


Employees who report a concern in good faith cannot be subjected to any adverse employment action including:

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  • Unfair     dismissal, demotion or suspension

        
  • Unfair     denial of a promotion, transfer or other employment benefit

        
  • Bullying     and harassment, either in person or online

        
  • Exclusionary     behavior      

        
  • Any     other behavior that singles out the person unfairly


Equal Opportunity


The company will not tolerate discrimination based on race, color, religion, gender, age, national origin, sexual orientation, marital status, disability or any other protected class.


Harassment


Treat all fellow employees, customers, business partners and other stakeholders with dignity and respect at all times.

Any type of harassment, including physical, sexual, verbal or other, is prohibited and can result in disciplinary action up to, and including, termination.

Harassment can include actions, language, written words or objects that create an intimidating or hostile work environment, such as:

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  • Yelling     at or humiliating someone

        
  • Physical     violence or intimidation

        
  • Unwanted     sexual advances, invitations or comments

        
  • Visual     displays such as derogatory or sexually-oriented pictures or     gestures

        
  • Physical     conduct including assault or unwanted touching

        
  • Threats     or demands to submit to sexual requests as a condition of employment     or to avoid negative consequences


Bullying

We are committed to ensuring that our employees, our contractors and our customers work in safe and respectful environment that is free of bullying. Bullying can include:

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  • Spreading     malicious rumor or gossip

        
  • Excluding     or isolating someone socially

        
  • Establishing     impossible deliverables

        
  • Withholding     necessary information or purposefully giving the wrong information

        
  • Intimidating     someone

        
  • Impeding     someone’s work

        
  • Unfairly     denying training, leave or promotion

        
  • Constantly     changing work guidelines

        
  • Sending     offensive jokes or emails

        
  • Criticizing     or belittling someone constantly

        
  • Tampering     with a person's personal belongings or work equipment


Conflicts of Interest


A conflict of interest can occur when an employee’s personal activities, investments or associations compromises their judgment or ability to act in the company’s best interests. Employees should avoid the types of situations that can give rise to conflicts of interest.

It’s important for employees to disclose any relationships, associations or activities that could create actual, potential, or even perceived, conflict of interest to their manager or the Human Resources Department.


External Communication on Behalf of the Company


Only the President, VP Operations  and VP Communications are authorized to represent the company to media and/or legal authorities. Employees should refer all requests for information or interviews to the Communications Department or CEO.


Confidentiality


The company and its employees maintain the confidentiality of all proprietary information. Proprietary information includes all non-public information that might be harmful to the company and its customers and business partners if disclosed.

Confidential information can include:

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  • Client     lists

        
  • Supplier     lists

        
  • Photographs     or statements

        
  • Terms     of contracts

        
  • Company     policies and procedures

        
  • Financial     statements

        
  • Marketing     plans and strategies

        
  • Trade     secrets

        
  • Any     other information that could damage the company or its customers or     suppliers if it was disclosed


Privacy & Digital Safety


The company complies with the requirements of the country’s and international privacy laws. All employees sign an agreement that contains provisions for information confidentiality and non-disclosure.

The company and its employees do not disclose any private, personal information of:

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  • Employees

        
  • Customers/Clients

        
  • Suppliers

        
  • Competitors

        
  • Third     parties

Employees store all personal information securely, mark it as confidential and store it only for as long as it is needed for the purpose for which is was collected.

When providing personal information, employees limit access to only those with a clear business need for the information.

Employees are required to report any breaches of privacy, including the loss, theft of or unauthorized access to personal information, to their manager.


Competition, Fair Dealings and Antitrust


Relationships with business partners and other Charity's are built upon trust and mutual benefits of the client or end user and are compliant with competition/antitrust laws.

Employees are required to:

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  • Communicate     the company’s products and services in a manner that is fair and     accurate, and that discloses all relevant information

        
  • Familiarize     themselves with the company’s fair competition policies and remain     aware of the consequences of any violation of policies or laws     governing fair competition

        
  • Consult     the company’s legal department before engaging in any new practice     that may affect fair competition

        
  • Refrain     from price fixing, bid rigging, and any other anti-competitive     activities

        
  • Use     only publicly available information to understand business,     customers, competitors, business partners, technology trends, and     regulatory proposals and developments

        
  • Advise     their manager immediately of possible violations of fair competition     practices


Bribery and Facilitation Payments


The company will not attempt to influence the judgement or behavior of a person in a position of trust by paying a bribe or kickback. This applies to persons in government and in private business.

The company does not permit facilitation (or “grease”) payments to government officials or private business in order to secure or speed up routine actions.

Employees are to:

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  • Select     third parties carefully and monitor them continuously to ensure they     comply with the company’s anti-bribery policies      

        
  • Keep     accurate books and records at all times and monitor that funds are     not being used for bribery or facilitation payments

        
  • Refuse     any offer or request for an unlawful payment and report the incident     to the company’s ethics and compliance officer


Gifts and Entertainment


While gifts and entertainment among business associates can be appropriate ways to strengthen ties and build goodwill, they also have the potential to create the perception that business decisions are influenced by them. The company is committed to its  services and people and complies with all legal requirements for giving and receiving gifts and entertainment.

Employees are to:

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  • Use     sound judgment and comply with the law, regarding gifts and other     benefits

        
  • Never     allow gifts, entertainment or other personal benefits to influence     decisions or undermine the integrity of business relationships

        
  • Never     accept gifts or entertainment that are illegal, immoral or would     reflect negatively on the company

        
  • Never     accept cash, cash equivalents, stocks or other securities

Employees may accept occasional unsolicited personal gifts of nominal value such as promotional items and may provide the same to customers and business partners.

When in doubt, employees should check with the ethics and compliance officer before giving or receiving anything of value.


Political Contributions


The company does not make political contributions.

Employees are free to support any political party or entity on a personal level. However this must be kept separate from company business.


Charitable Contributions


The company may make charitable contributions to causes and organizations that are not politically affiliated.

Employees should check with the VP Operations before making any charitable contributions on behalf of the company.


Record Keeping & Reporting of Incidents or Concerns.


All documents, databases, voice messages, mobile device messages, computer documents, files and photos are records.

Employees are required to:

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  • maintain     these records and protect their integrity for as long as required

        
  • maintain     official record keeping systems to retain and file records required     for business, legal, financial, research or archival purposes

        
  • dispose     of your records according to the company’s records retention and     disposition schedule

Employees should never destroy documents in response to, or in anticipation of, an investigation or audit.


Protection and Proper Use of Company Assets


The company requires all employees to protect its assets. All assets should be used for legitimate purposes, efficiently, and for company business only.

Assets include facilities, equipment, computers and information systems, telephones, employee time, confidential and proprietary information, corporate opportunities and company funds.

Suspected incidents of fraud, theft, negligence, and waste should be reported to the VP Operations.


Money Laundering


The company complies with anti-money laundering laws. Money laundering is the process of concealing illicit funds by moving them through legitimate businesses to hide their criminal origin.

Employees must never knowingly facilitate money laundering or terrorist financing, and must take steps to prevent inadvertent use of the company’s business activities for these purposes.  Employees are required to immediately report any unusual or suspicious activities or transactions such as:

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  • attempted     payments in cash or from an unusual financing source

        
  • arrangements     that involve the transfer of funds to or from countries or entities     not related to the transaction or customer

        
  • unusually     complex deals that don’t reflect a real business purpose

        
  • attempts     to evade record-keeping or reporting requirements


Insider Trading


Employees may learn information about the company, associates, clients, business partners or other companies that is not publicly available. It is illegal for any individual to use information obtained in this way for personal gain or to share it with others.

Employees are prohibited from:

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  • Buying     or selling securities based on non-publicly available knowledge     gained in the course of business

        
  • Providing     information or tips, or encourage another person to buy or sell     securities based on inside information

Employees are required to report suspected insider trading immediately to the ethics and compliance department.

Health and Safety


The company conducts business in accordance with applicable health and safety requirements and strives for continuous improvement in its health and safety policies and procedures.

All employees are expected to perform their work in compliance with applicable health and safety laws, regulations, policies and procedures and apply safe work practices at all times in all locations.

Applicable safety and health requirements must be communicated to visitors, customers or contractors at any company location.

Employees are required to immediately report workplace injuries, illnesses or unsafe conditions, including “near-misses.”


Environment


The company is committed to operating in an environmentally responsible manner, from the provision of products and services, to the operation of its offices and facilities, selection of suppliers and other business activities.

The company complies with all applicable environmental laws and regulations as well as self-directed commitments to sustainable practices and environmental protection.


Information Technology


The company expects its employees to help it safeguard all computer equipment and data against intentional malicious acts by individuals inside or outside the company. 

The company safeguards against inappropriate access by individuals or groups untrained in correct company policies or procedures

The company does not use software for which it does not have a license.


Internet Use


The company understands that occasional personal use of the internet during work hours is a reasonable request and allows this, within reason. Employees can ask for clarification from their managers if in doubt.

However, the company does not allow internet use to support a personal business, political venture, or embarrass the company and its customers.


Use of Social Media


The company respects the right of employees to use social media for personal and professional purposes.

Employees are responsible for complying with company policies and procedures when communicating on social media. Employees are accountable for any information they publish online.

Employees are required to:

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  • Reveal     their relationship with the company when commenting online on issues     related to the company

        
  • Respect     the privacy of other employees and refrain from publishing photos of     them without their consent

        
  • Ensure     any information they post related to the company is accurate      

        
  • Comply     with the rules of the social media sites they use

Employees must not:

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  • Pretext”,     or pretend to be someone they are not online

        
  • Speak     on behalf of the company if they are not expressly authorized to do     so

        
  • Share     confidential information about the company, its clients,     stakeholders or suppliers

        
  • Post     comments or pictures that could harm the company’s brand,     reputation or commercial interests


Corporate Social Responsibility


The company understands that corporate social responsibility extends to our entire network and associated departments including the police and Social Services. This encompasses not only the  services supplied but also the human rights, ethics and social practices of our company and its trustees.

One goal of the corporate social responsibility procurement program is to build partnerships with like-minded organizations by actively seeking out business partners who are the most environmentally and workforce friendly.

Forced Labor: The company and its suppliers shall employ all employees under their own free will with no one being subjected to bonded or forced labor. This policy applies to not only the supplier’s business operations but also those of their supplier network with which the company conducts its business.

Child Labor: The company and its suppliers shall not employ any people under the minimum legal working age of the country in which they work.

Responsible Environmental Impact: The company and its suppliers shall produce measurable environmental impact reports and conduct ongoing efforts to reduce environmental pollution while increasing sustainability.

The company encourages and supports involvement in the community that has supported it. This includes supporting local business and talent by, for example, sourcing local products and services, where appropriate, and showcasing the work of local artists in the company’s public spaces.

Charitable involvement is important to the company and a charity committee meets ones a month to discuss and execute potential and ongoing charitable projects.


Code of Conduct Acknowledgement

By certifying to the company code of conduct, you acknowledge that:


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  • You     have read the entire code of conduct and understand your     responsibilities related to it.

        
  • You     have had the opportunity to ask questions to clarify any unclear     aspects of the code.

        
  • You     agree to abide by its principles.

        
  • You     agree to report to the company any violations of the code.

        
  • You     agree to cooperate in any investigations of violations of the code.

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